Convocation Registration:

Each seminar must submit an online Registration (http://dhc.ucdavis.edu/surveys/TakeSurvey.asp?PageNumber=1&SurveyID=lL16o323lm73G) by 5 pm on Wednesday, May 21, 2008. Whoever will be completing this form will need to know the following information for successful registration: Descriptions of the specific formats (video, skit, PowerPoint, etc) of presentations, as well as supplies/equipment needed (tables/chairs, etc) for all three components (5-minute, Poster Session, 15-minute). In addition, the form requires the name and contact information for the Audio Visual (AV) representative of the 5-minute presentation group. Please note that all seminars must complete this form to register and to ensure appropriate set-up and equipment availability.

Executive Summary Deadline:

Executive Summaries are DUE by noon on Wednesday, May 21, 2008. Email your summary to cldevine@ucdavis.edu. This is a strict deadline set to ensure that all seminars have adequate time to read summaries and prepare questions for their presentation partner’s question-and-answer period.

Five-Minute Introduction Preparation:

To ease the transition between presentations, all electronic presentations will be loaded onto one DHC sponsored laptop prior to the Convocation. Therefore seminar teams who will be using electronic media for their Five-Minute Introductions must designate a student to serve as the AV Rep. This AV Rep must email his/her group’s FINAL electronic presentation to Larry Ross (lfross@ucdavis.edu) at or before 12 noon Thursday, May 29. This AV Rep must be available to assist Larry with media transfer on Friday, May 30. NO REVISED ELECTRONIC PRESENTATIONS WILL BE ACCEPTED AT THE CONVOCATION!

Convocation Arrival and Set-Up:

Set-Up for all Convocation components will take place from 1:15-1:45 pm on Convocation day. Seminars should designate representatives to set up each convocation component. See specific instructions for each component below.

Five-Minute Introductions – Set-Up 1:15-1:45 pm in 1100 Social Sciences

To ensure a smooth program, all Five-Minute Introduction groups (regardless of media use) must check in with Larry Ross during this set-up time. Since all electronic media will have been submitted electronically to Larry (lfross@ucdvis.edu) by Thursday, May 29, he will have everything loaded on a laptop for the program. To ensure that everything is working properly, each AV Rep and 5 minute introduction team is required to check in with Larry during set-up time. NO REVISED ELECTRONIC PRESENTATIONS WILL BE ACCEPTED AT THE CONVOCATION!

Poster Session – Set-Up 1:15-1:45 pm in MU II

Poster set-up in Memorial Union II must be completed by 1:45 p.m. DHC Staff will be on hand with poster set-up supplies (pins, etc.) and will be available to walk groups over to Kerr to pick up posters (if they are stored there). Poster presenters will pick up nametags and ribbons at the start of the poster session in MU II. A/V Equipment will not be provided for the poster session.

Each seminar must have members return to MU II to take their poster down by 5:00 pm.

Fifteen-Minute Presentations – Set-Up 1:15-1:45 in Wellman Hall

Presentation groups are encouraged to do an equipment set-up and check in their assigned room in Wellman Hall. This is also an opportunity to ensure that chairs, tables, and other materials for the presentation are set up appropriately. DHC does not recommend leaving computer equipment unsupervised in Wellman because rooms will not be locked.
Seminars must provide their own laptop computers.